Tips for Completing Form I-9's

Form I-9 is used for Employment Eligibility Verification before you hire an individual to work.

This is a government form and it is updated from time to time so make sure you stay current by using the most recently updated form. You can visit http://www.uscis.gov/portal/site/uscis and click on Forms on the top right of the screen.

The employee must be presented with the Form I-9,  Insutructions and List of Acceptable Documents. If they're not all availble to the employee then you will have violated federal regulations regarding employment eligibility verification.

Employees are required to complete a Form I-9. You cannot require a volunteer, independent contractor or trainee to complete a Form I-9.

Section 1.

• Must be completed by employee unless physically unable.
• Must be completed before Section 2.
• Must be legal name of employee.
• Address must be a street name and number of the employees residence
• Post Office box or Work address is not allowed.
• Give the employee a new form if they make any obvious errors.
• Employee must sign and attest their citizenship status.
• If for any reason the employee needed a translator or someone to prepare the document due to any disability, the translator or prepare must complecet the Preparer/Translator Certifaction section.

Section 2.

• Employee must select the documention, employer cannot require which documents to use for verification
• Employer must present List of Acceptable Documents to the employee for guidance and options.
• Employee can only complete either List A OR Complete both B and C. Not both. You cannot over document.
• Employer is to carefully examine documents provided by employee in order to appropriately fill out section 2.
• Employer must certify the Month, Day and Year the documents and form were reviewed/completed.
• Employer must complete their information below Certification.

Section 3.

• Must remain blank. Only complete if they employee is being reverified or information is being updated.

 Making corrections to the form:

• White out is not acceptable. Error made must be visible.
• Corrections can be made by drawing one line through an error, write the correct information, intial and date the change.
• If the reason for the change isn't obvious then you must attach a signed and dated memo with the explanation
• Corrections/changes must only be made by the person who made the error.