Monday, June 27, 2011

How to Hire Better Candidates!

Hiring key people with the right skills, abilities and experience make the difference in how successful a company can be and can become over time. Failure to take appropriate steps in hiring can be costly for various reasons. Think about how many people you train for a few months or even a few weeks but they just couldn't get the job done and/or didn't meet your overall expectations. You spent time on training, you paid them and now you have to start all over.
Turnover is expensive so here are some tips on how to build a strong committed team by implementing these strategic recruiting tips:
  1. Spend time creating a candidate profile / job description. Take time considering what this person needs to have with regard to skills, abilities, experience and/or education. Make sure its directly related to the position and the positions success with the company.
  2. Post the Job Ad where you feel qualified candidates will be looking. Consider Craig's List, Career Builder, Cable T.V. ads, local newspapers, college recruiting sites and/or physically post in locations where the community gathers.
  3. Customize the Ad for the type of candidate your seeking. If its a graphic designer position, make the posting visually creative and colorful. If its for a Director of Operations, take more time making the job description structured and organized with a strong sense of the company and the positions importance, if its for a entry level clerical job then make it clean and simple.
  4. Conduct a Pre-Employment interview. Ask open ended questions and try to get the applicant to talk more about whets not on their resume and ask several situational questions. Be creative and ask questions that they won't find on a standard "10 Interview Questions to expect" list that they can find through Google.
  5. Verify their past and current employers and education! So many applicants lie in some form or fashion so weed out those who failed to be honest. You will be surprised on the rate of misrepresentation you'll find when you verify their background.
  6. Administer screenings / tests directly related to the position to get a feel of whether or not the employee can successfully fill the position and handle their responsibilities effectively. If they're interviewing for an accounting position test their excel, math and detail oriented skills. If they're interviewing for a customer service position test their grammar, people skills and ability to handle conflict.
If you take the time up front to properly recruit and screen candidates then your success rate will improve drastically. Its important to understand that any practice you start must be maintained and administered consistently to avoid issues of discrimination. All applicants need to go through the same process.
TrendHR offers Staffing Solutions that can be found and requested by visitinghttp://www.trendpersonnel.com/.
Contact a TrendHR Representative today if you'd like us to take the Recruiting and Interviewing headaches away by calling 214-553-5505!

Wednesday, June 22, 2011

Texas Payday Law Basics - Are You in Compliance?

All Texas business entities, regardless of size, are covered by the Texas Payday Law.

Employers must have pay day information posted for employees near / with Federal Employment posters. It's best to post in the employee break room or next to the clock in / clock out stations. Make sure to also have pay frequency (weekly, bi-weekly, semi-monthly) and other pay related information in your company handbooks for your employees to reference.

The most common question employers have is when to pay a terminated employee. There are two basic scenarios:
  1. Employees who are terminated by the employer must be paid within six (6) calendar days following the date of their termination. 
  2. Employees who resign / voluntarily quit must be paid their final pay earned / due to them on their next regularly scheduled payday. 
The second most common question is what can and cannot be deducted from an employees paycheck. Its very simple if you follow this basic rule:
  • Deductions are allowed if authorized by law or by court order or 
  • Authorized by the employee in writing and in advance (before deduction is made) 


WARNING
: Directly from TWC Texas Payday Law Summary "If the Commission determines that an employer acted in bad faith in not paying wages as required by the statute, the Commission may assess an administrative penalty against the employer in the amount of the wages claimed or $1,000, whichever is lesser. Penalties in the same amount may be assessed against an employee who files a wage claim in bad faith." (http://www.twc.state.tx/ui/lablaw/pdlsum.html)

TrendHR offers clients various Quick Tips and Trains over major topics such as Pay Day Laws. Contact TrendHR today to see how we can help you become and maintain compliance at 866-582-1578.

Monday, June 20, 2011

ICE Audits Increase

By MIRIAM JORDAN

The Obama administration intensified a crackdown on employers of illegal immigrants, notifying another 1,000 companies in all 50 states Wednesday the government plans to inspect their hiring records.

Businesses across the U.S. that rely on low-skilled labor are working to stave off Immigration and Customs Enforcement audits, which can lead to the loss of large numbers of employees, reduced productivity and legal expenses.

Wednesday's surge in so-called silent raids drew criticism from both the U.S. Chamber of Commerce and immigrant advocates.

It brought to 2,338 the number of companies audited by ICE in the fiscal year that began Oct. 1 and topped the prior year's record of 2,196. The audits, affecting such businesses as garment makers, produce growers and fast-food chains, result in the firing of every illegal immigrant found on a company's payroll.

For employers, the audits can lead to both civil and criminal penalties. The possibilities range from fines and being barred from competing for government contracts to criminal charges of knowingly employing illegal workers, evading taxes and engaging in identity theft.

Employers of all sizes were notified they must hand over I-9 employment-eligibility forms, which contain Social Security numbers, dates of birth and statements by employees of their citizenship status. ICE didn't identify the businesses because of "the ongoing, law-enforcement-sensitive nature of the inspections," said a spokeswoman, Gillian Christensen.

Officials of ICE, a unit of the Department of Homeland Security, said the audited companies operate in areas defined as "critical infrastructure and key resources," including food production, information technology, financial services and construction. Affected businesses could include cargo handlers, caterers of food for the military and builders of dams and highways, said immigration lawyers.

The U.S. Chamber of Commerce in the past has refrained from making public comments about the audits. But on Wednesday, Randy Johnson, a senior vice president, said: "We are concerned the audits are being based more on a fishing expedition than firm facts."

He added, "Because these audits can cost millions of dollars in lost productivity and attorneys' fees, the government should move carefully and only when based on solid foundation that there is in fact illegal behavior." ICE doesn't reveal its criteria for deciding who gets audited.

The U.S. is home to about 11 million illegal immigrants; two-thirds participate in the labor force, according to the Pew Hispanic Center. They typically use a made-up Social Security Number or the identity of a legal U.S. resident or citizen.

Entire sectors have come to rely on illegal workers. Clothing maker American Apparel laid off more than a quarter of its factory workers, or 1,500 employees, after an audit in 2009. It later blamed the audit for a loss of productivity that brought it to the brink of bankruptcy.

Chipotle Mexican Grill, which owns and operates nearly 1,100 outlets, has let go hundreds of workers since an audit that began last year in Minnesota and stretched to Virginia and Washington, D.C. Restaurant analysts expect the company's financial results to be affected as it seeks to hire and train new workers.

Illegal immigrants are the backbone of some sectors of U.S. agriculture. "Given the fact that, admittedly, 70% to 80% of our work force is improperly documented, ICE audits can eliminate that percentage of our productive capacity. You cannot stay in business," said Tom Nassif, president of Western Growers, an association of fruit and vegetable growers and packers in California and Arizona.

Many employers say they don't have the ability to police their work forces. They say they also fear discrimination lawsuits, which some have faced, for demanding additional documents from workers they suspect are in the U.S. illegally.

In the past, ICE agents have initiated audits in one region, and companies in the same business were unlikely to face inspection elsewhere. But "businesses can no longer assume an audit is isolated in one location. It's spreading nationwide," said Julie Myers, ICE chief during the Bush administration, who advises companies on immigration.

She said some companies are trying to do "proactive I-9 inspections" to ensure their work force is legal.

Larger employers have been increasingly targeted since the establishment earlier this year of an ICE audit office outside Washington.

Enforcement activity during the Bush administration focused on high-profile raids in which thousands of illegal immigrants were arrested and placed in deportation proceedings. Relatively few companies and their executives were prosecuted.

In contrast, the Obama administration has made employers the center of its enforcement strategy because jobs are the magnet for illegal immigration, officials say.

The strategy has been interpreted as an attempt by the president, who favors an overhaul of immigration laws, to show hard-liners he is cracking down on illegal immigration.

It draws flak from more than one part of the political spectrum. Advocates for immigrants say it forces workers to leave well-paying jobs with benefits for lower-paying positions in the underground economy.

"I-9 audits do not diminish the unauthorized work force. Instead, they disrupt operations and expand the cash economy, as workers find jobs with bad-actor employers who exploit them," said Eliseo Medina, International Secretary-Treasurer of the Service Employees International Union.

Peter Schey, an attorney for American Apparel, called it "a senseless policy in the name of making a down payment on comprehensive immigration policy."

Foes of illegal immigration, such as House Judiciary chairman Lamar Smith (R., Texas), say the audits are ineffectual because they don't result in deportations and enable dismissed illegal workers to find other jobs and displace Americans.

Rep. Smith introduced legislation this week to make mandatory the use of E-Verify, an electronic database run by the government, which checks the work-eligibility of hires.

Wendy Madden, a business immigration attorney in Montgomery, Ala., said several of her clients, in utilities and food production, had received notices of inspection from ICE, and were surprised because they have been participating in E-Verify. "The fact you participate in E-Verify doesn't mean you won't be audited," she said.

Tuesday, June 14, 2011

How to Reduce Workers' Compensation Claims!

Wow! What an expense this can be for any sized employer. Some claims can almost put an employer out of business if the employer failed to make good faith effort in protecting and getting injured employees proper care. So how can you reduce your exposure to Workers' Compensation Claims?


Well all you have to do is:
  1. Make sure you have a solid and good safety program in place with proper employee training.
  2. Make sure you hire good people with strong work ethics! If they genuinely want to work hard and do a good job then injuries are less likely to occur.
  3. Make sure all injured employees are sent to seek medical attention immediately. They need to have medical exams to ensure correct and timely treatment as well.
  4. Understand and recognize injuries not covered by Worker's Compensation. 
  5. Make sure all injured employees submit to a drug test post accident.
TrendHR provides small to medium businesses with Workers' Compensation & Loss Control Services. For more information contact us at 866-582-1578.

Monday, June 13, 2011

Are You Paying Your Employees For All Compensable Time Owed to Them?

Employers fail to pay employee for time that is considered compensable. In general, employees who perform any work (required or not) must be paid for the time they put in. Now there are some exceptions to this but not many.


There are generally 4 different categories to note:


  1. Employee Training: If its directly related to the employees job and involuntary (required). 
  2. Travel Time: outside the typical "home to work, work to home" commute and required / requested of the employer to serve a customer or the employer. 
  3. Waiting Time and On-Call Time (with exception) 
  4. Rest Periods: If less than 20 minutes and employee is non-exempt. 
Each of these categories have certain criteria that must be met but in general, if they work, they must be paid. If they're traveling outside normal work to home commute, you pay them.

To make sure your compliant and paying your employees appropriately, contact TrendHR today. We can take the HR Headaches away and provide you with the support and information you need which in turn allows you to focus on your core compentecies.

Contact us today for a
FREE quote (866) - 582-1578.

Friday, June 10, 2011

Are Your Federal Law & EEO Posters Up-To-Date?

Employers need to make sure they have the required Federal Employment Law posters at each worksite. You want to have these posted in a common Employee area such as the break room or by the clock in/out station.

Required posters that you should have posted:
  • Fair Labor Standards Act (FLSA)
  • OSHA
  • USERRA
  • Polygraph Protection Act (PPA)
  • Equal Employment with new GINA regulation
  • FMLA (if you have 50 or more employees)
  • Payday Details (created on your own but posted and visible to employees)
You can find posters related to your State at www.dol.gov/oasm/programs/osdbu/sbrefa/poster/matrix.htm
You can visit http://www.dol.gov/  to make sure your current Federal Law posters are current. You can print the new ones but make sure you refer to the font and paper size requirments.


TrendHR keeps clients up todate with Federal Posting Requirements! Feel free to contact us today for a FREE Quote!
You can contact us at 866-582-1578.

Wednesday, June 8, 2011

New Health Care Reform Site Launched

Aetna has just launched an on-line resource for employers and individuals regarding the Health Care Reform. You can visit - http://www.aetna.com/health-reform-connection/index.html

The US Department of Health and Human Services has also created an on-line tool for consumers which provides access to health information, resources, and quality, affordable health care coverage options:


Launched July 1st, 2010 -   WWW.HEALTHCARE.GOV
These on-line tools will provide the following:
  • Public health care options
  • Private health care options
  • Options tailored specifically for individual needs
  • Easy comparisons of health insurance plans for consumers and small businesses
  • Easy navigation and accessibility to multiple resources
Trend will continue to post Health Care Reform resources as they become available. 

Monday, June 6, 2011

Basic HR Tips for Supervisors

When an employer conducts background checks they must be careful about the process in which they use to obtain applicant information.


Below are rules and tips on how to conduct legal background checks to protect your company from legal liabilities:
  • Follow company policy concerning background checks for every applicant.
  • Make sure that you have a signed disclosure and authorization form for every job applicant.
  • Give each applicant a written notice when background checks are required. Inform them of what types of checks will be made.
  • Inform the applicant that any false or misleading information may result in refusal to hire or employ. Misinformation may also lead to termination or discharge if discovered after the person is employed.
  • Discuss the company’s interest in keeping a safe and productive work environment for all staff members, thus the reason for the background check.
  • Consistency is very important. Make sure that each applicant receives the same type of background check for the same job position.
  • Only conduct background check if job offer is made. Also, let the candidate know that the job offer is contingent on the background results.
  • Any negative or potentially damaging information uncovered by the background check should be discussed with the candidate. Give them an opportunity to explain.
  • All background check information must be kept confidential. This information should be kept in the employee’s permanent personnel file.
  • Base the extent of all background checks on the risk and responsibilities for each position.
The trend in HR is to look at the past 7 years. States have different laws on how far back you can look but Texas doesn't specify.
Employers are simply asked to assess the following:
  1. The nature and gravity of the offense or offenses
  2. The time that has passed since the conviction and/or completion of the sentence 
  3. The nature of the job held or sought
If you focus on these three areas of concern and the risk is too high then you made a good faith effort to protect your company, employees and customers. If you assess these three areas of concern but you can't provide a clear answer for why an applicant was denied employment then you may find yourself in hot water.


You could be held liable for discrimination so make sure applicants are only being denied if there's a direct correlation with their background and the position they'll be in if hired to work for your company.


TrendHR offers background check services for clients. Should you or any member of your team have questions or concerns about conducting background checks, please contact TrendHR at 214-553-5505

Friday, June 3, 2011

Let Somebody Else Do It

There's an option for small companies that want to ease their human-resources headaches: have their employees work for someone else.

In this setup, sometimes known as co-employment, your staffers still do their day-to-day jobs for you. But on paper they work for another company called a professional employer organization. These outfits function as the HR department for hundreds or thousands of small businesses, doling out paychecks, managing employee-related taxes and administering benefits.

They also make big promises about simplifying back-office operations and making small companies more competitive. But you'll need to do some heavy lifting to get the most of out of the deal—from researching your potential partner to easing employees' fears about the setup.

Shifting the Burden
The big selling point of co-employment, obviously, is streamlining. Small companies can skip lots of the hassles involved in human resources, such as managing employee paperwork and staying current with employment laws.

Then there's the matter of benefits. Professional employer organizations can pool together workers and get lower rates on health insurance than a small business could find on its own. These firms also "can offer your workers other perks you never see in a small organization," such as extra training, a crisis or counseling hotline and easy online access to benefits information, says Frank J. Casale, chief executive of the a research and consulting firm.

What's more, many professional employer organizations offer companies employment-practices liability insurance—often expensive for small businesses seeking it on their own—to pay damages and legal costs should a worker sue for, say, wrongful termination.

In return for all this, you might pay a fee per employee, a percentage of your total payroll or a flat monthly charge. Of course, all of that's on top of paying your workers' salaries, taxes and insurance premiums.

Finally, remember that hiring a professional employer organization doesn't mean you can wipe HR from your mind. "It's still your company," says Mr. Casale, adding that you want to show employees you're not abandoning them. Tell them that "you'll still have your parking spot and that the day-to-day isn't changing."

By LOUISE LEE