Form I-9 Common Errors

Are you in charge of HR? Employee Files? Well you are responsible for ensuring employee file compliance!

Now days you, yes you, can be held personally liable for hiring and continuing to employee individuals not authorized to work in the United States. Protect your self and your company by reviewing your Form I-9′s and start making corrections TODAY!

Common Errors

ERROR: Liquid paper (white out), correction tape, scribbled out mistakes / any change obscuring information.

• CORRECTION: Staple new/clean Form I-9 to the back. Complete the section over that contained errors.

ERROR: Over documentation. Document details in List A and B and/or C. Can only have B&C or only A.

• CORRECTION: Staple new/clean Form I-9 to the back. Complete Section 2 only on the new form.

ERROR: Employee completed wrong section, Employer completed wrong section.

• CORRECTION: Simple mistake like a signature in wrong place, have person who made error cross through mistake, initial and date.

ERROR: Terminated employee’s Form I-9 has errors but couldn’t reach them to get the Form corrected.

• CORRECTION: Memo is completed, dated and attached to Form I-9’s for any terminated employees with missing or incorrect information. Documenting this shows the employer made a good faith effort to have corrected Form I-9’s.

ERROR: Errors are large or in several places.

• CORRECTION: Staple new/clean Form I-9 to the back. Complete all sections. Dates must be current, cannot back date.

ERROR: Missing, Lost or Never Had a Form I-9 on file for Employee (Active or Terminated).

• CORRECTION: Active employees must complete Form. Attach memo stating date realizing employee did not have a form and all dates must be actual, not back dated. Terminated employees are to be contacted and attempted to correct. Notes and action must be logged to support good faith effort.

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