Did you know that if an employee requests a copy of their personnel file that you don’t have to provide it to them?
Did you know that if a disgruntled current or past employee’s lawyer requests a copy of the employees personnel file that you don’t have to provide it to them?
In Texas private employers are given the right to determine whether or not they wish to hand over a copy of an employees personnel file. Employers typically have their own confidentiality policy regarding personnel files which allow employees to view their file at any time. Other employers also allow employees to have copies of all documents signed by the employee. Neither is required but typical practices among Texas employers. It’s important to remember to follow your own company policy and to be consistent.
You can find more information on Texas law regarding personnel files by visiting http://www.twc.state.tx.us/news/efte/personnel_files_general.html.
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